Meetings of a company

Procedure	Statutory meeting	Ordinary/ Annual General Meeting	Extra Ordinary General Meeting	Board Meeting
Propose	To inform members about progress of the company since commencement and about financial success	Top approve accounts, elect directors and appoint auditors etc	To transact any urgent or emergency matters.	To discuss such matters as are needed by the directors
When held	Within 6 months of commencement, but not before one month.	Every year within 15 months of the last A>G>M and within 9 months form the date of balance sheet.	As and when required by the directors	As and when required by the directors
Notice	21 clear days notice	14 clear days notice. Shorter notice allowed if all the shareholders give their consent.	14 clear days notice for ordinary/extra-ordinary resolution. 21 days notice for special ones. Same as in the case of statutory meeting unless the articles provide otherwise	No length of notice specified
Quorum	5 members in person. If within half hour form appointed time quorum is not present, the meeting is adjourned to next week same day same time. At the adjourned meeting members meeting present form the quorum.	Same as in the case of statutory meeting unless the article provide otherwise	Same as in the case of statutory meeting unless the articles provide otherwise	As provided in the Articles
Chairman	Chairman of the board will always preside. If chairman is absent then one of the directors if elected, will preside. If otherwise, one of the members may be elected as chairman	Similar provision as in the case of statutory meeting will apply	Similar provisions as in the case of statutory meeting will apply	Directors to elect a chairman of the board who will preside in the board meetings.
Voting	Decisions are arrived at through voting on motions duly proposed and seconded. Voting may be on show of hands or by poll, by majority of votes. For ordinary resolution, simple majority and for special resolution 75% votes are required	Similar provisions as in the case of statutory meeting will apply	Similar provisions as in the case of statutory meeting will apply	Resolutions are passed (with few exceptions) by simple majority.
Proxy	Allowed	Allowed	Allowed	Not allowed
Frequency	Only ones	At lest once yearly	As and when required	At least four times a year.